These directions are for faculty. They work whether you're creating a new video conference in Canvas or editing a pre-existing meeting on the video conference tab of a Canvas Site.
Before You Start
Guest Speakers from Outside Penn: If a guest speaker from outside Penn needs to join a Zoom created through Canvas, they must be added as an "Authentication Exception." See Guests from Outside Penn below for more details.
Inviting a Guest to a Video Conference Scheduled within Canvas
It is easy to share your video conference information with a guest speaker right from Canvas. This article assumes you are using Zoom for your video conference.
Keep in mind that only the meeting owner can edit a meeting.
If you've scheduled your Zoom meeting within Canvas it is very easy to get an invitation link to share with a guest:
Inviting a Guest Outside of Canvas
You can gather the information needed to invite your guest speaker to your video conference scheduled via upenn.zoom.us:
Zoom meetings you scheduled via Canvas will also show up listed in upenn.zoom.us.
Guests from Outside Penn
If a guest speaker from outside Penn needs to join a Zoom created through Canvas, they must be added as an "Authentication Exception," since they will not have a Pennkey to log into Zoom.
Best Practices
Following these best practices will help ensure a trouble-free guest experience.
Questions
For more information, contact your Wharton Computing representative.